Who will the staffer report to, and what specific work will be performed? The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. Hi There! Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. Address the letter. Letter #1 Re. Whats the long-term forecast for your company and industry? How to Justify A Need for Training Manager s Resource. Provide facts and figures if possible. With 30 additional seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush. So its a fact: hiring is costly, it is a distraction, and it is an unpopular request. Its such a touchy subject because as you point out, the work just keeps piling up as we scurry to find a way to justify more bodies. To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Haven't found the sample you're looking for? . The take away is that there are some tough decisions and sacrifices to be made because my monthly household budget has a bottom line. I guess Im looking for some type of percent. Methods for Workload Analysis and Evaluation of Headcount 3. Explain in detail what type of work each new employee will perform and how completion of the work will help the department meet goals and deadlines. Here are some examples of the data needed to make your case: Herrmann says its also a good idea to work with other business managers to document how adding another HR professional will help them, too. To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Today's date. }); if($('.container-footer').length > 1){ Parrish adds, You have to understand whats important to [leadership] and show how their vision is represented through the department.. For 30 years we have proudly connected 600+ companies with over 5,000 candidates. Describe the reasons why the company needs additional staff and explain the methodology you used to determine how many staff are required to sustain the organization's operations. Create a business case for opening a new position that does not currently exist or was not included in the current years budget, Justify additional stafffor the next fiscal period, during budget reviews. And more importantly, how can you overcome the common objections raised by the decision-makers when it comes to hiring more employees? There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. Its best to plead your case when your company has the money and when you can identify where to save alternative dollars and spend; or when your team recently had huge accomplishments, Ask yourself if its best to broach this topic during budget planning, the beginning or the end of the fiscal year; be smart about it and base it on your own company structure, Always schedule an in-person, one-on-one meeting with the decision makers; avoid getting ignored or shot down by email, phone. 588 0 obj <> endobj Thanks for the comment Feben! But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. Contract Type. Check out our 20-minute Retaining Talent presentation! Follow through with your request and insist that this be done. Identify the Need of the Department for the Additional Employees. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. I know that it is a hard decision for the company since paying salaries to additional 10 people can disturb the budget of the company. Once the e-mail address is verified, the registration request will be reviewed and confirmed via email. The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. Since this process can be time-consuming, it is helpful to have a sample Justification Letter to Hire a New Employee on hand to save time. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Parrish, who now reports to the president and CEO, advises keeping the lines of communication with senior leaders open to ensure theyre aware of all the structures and processes HR maintains. Then you can go get help with addressing that and try again.. The new advertising campaign has already brought in an additional $250,000 since September, which is more than enough to cover the cost of 30 half-time seasonal employees working at minimum wage for a three month period. The common denominator is again hours, but looking at it in a different manner might help you justify the need for help. Human resource planning begins with determining workforce needs: the levels, positions and numbers of people the organization needs to carry out its mission and objectives. For customer satisfaction, smoother and better service, and positive impact on the employees, I request you to look into this matter and consider my justification by reviewing the flow sheets and investment sheet that has been enclosed with the letter. I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. Building a solid business case can get you the help you need. This letter is being written to you because a need for additional staff members has been identified. The companys website is bearing hundreds of complaints about the shipment process which is also because of the understaffed workload. Stuff is falling through the cracks. -BCEmployee Handbook Template EC-002J9. Be prepared. Inform your manager that you appreciate his consideration of your request and would like to meet soon to discuss the matter in more detail. They might quit and take jobs with our competitors if we don't hire another person soon. Include details about your success in . Please purchase a SHRM membership before saving bookmarks. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . Avoid guessing when it comes to requesting additional staff. An example might be, "Schedule Changes.". Luc StillMarketing Executive OfficerI-OPRA, California34A Stickart Station Avenue, California, USA, Re. (Explain the actual cause and situation). endstream endobj 589 0 obj <. However, we can't expect them to keep working 12-hour shifts. These values do not even include theupfrontrecruiting costs. Your session has expired. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. Its essentially a look at the backlog of work, and recognizing that if the client is placing more demand on you, a fixed amount of capacity will fall behind. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. We're paying close to that right now in overtime. Benefits include paid time off, insurance and retirement savings contributions. Costs People are a large expense for companies. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. But, sometimes hiring is actually necessary. It'll create a mini business case andincrease their business acumen & critical thinking when justifying additional staff. Thank you. Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. The contracted project was to be initiated on 01-02-20XX which has not been initiated well till today. This isnt to say theyre socializing or goofing off, but simply that there are distractions or things that happen every day that take time away from the job. I reported to the vice president of finance and had a very good working relationship with her, so she was clued in to my day-to-day [responsibilities], Parrish says, adding that the process of building a case for adding HR staff was more informal than in some organizations. In addition, they are unable to guide people appropriately. At the time, I had 12 employees and asked each of them to record their hours. That said, I am very familiar with the challenges you are facing. Secondly, you might want to look at it from a turnaround time standpoint. var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Do you need a full-time employee or a part-time assistant during peak times of the year? Members may download one copy of our sample forms and templates for your personal use within your organization. The main objective of this letter is to convince the reader to provide more staff. Great question and one that others can probably relate to. Everyone wants rock star employees! Then, skip a line and address the letter starting with "Dear . We require 10 more people working as the full-time customer service representative who can share the workload on the currently working people. Add your direct manager's name to the top of the letter. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. Hello! Valentine's Day Crafts and Activities for Kids, Secret Santa 2022 - How to Plan the Perfect Secret Santa, How to Organize Christmas on a Budget in 2022, Making Christmas Fun for Kids in 2022 - Useful Tips, Celebrating Thanksgiving at Home with Kids, Fun Ideas to Celebrate Halloween With Your Kids in 2022. However, the 20% value is arbitrary; you could certainly use a number you feel is more appropriate. Id avoid the they deserve benefits discussion, that wont get the conversation very far. Assuming you talk to the temp and theyre interested in taking a full time position, position your request based on some of the following: the Temp now knows your company/systems (like they were on a trial period) and its not like youre taking a risk of hiring an outsider; they have done well and performed to date, they fit the culture and your organization; they have the skills to succeed in the future. Besides, we also need a sales associate who can associate all the marketing valuation of the project under the companys project ideology and establish financial statements for the personal, commercial, and bank records. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: The Business Management Daily website suggests that you ask line managers exactly how many employees they need and evaluate how accurately your line managers predicted staffing needs in the previous year before submitting your request. As part of my strategy, however, I included the need to increase staffing. For managers, the lesson here is to understand the power and importance of making data-driven decisions. After six months of gathering data, I determined that my team of 12 had averaged around 52 hours per week over that six month period. For example, your needs assessment might include descriptions of average employee tenure, succession planning, employee training and development, and attrition and turnover. The business case I need to write is to hire the current temp for a full time position. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. Quality of work would slowly diminish, employees would burn out, and some may decide to find another job. Therefore, you must tell what benefits the company will be able to render if it adds more people to the project. No magic formula or hocus pocus. Her work appears in "The Multi-Generational Workforce in the Health Care Industry," and she has been cited in numerous publications, including journals and textbooks that focus on human resources management practices. Tekla Industries. Sample Justification Letter for Additional Staff. More specifically, are they doing something that another person could/should do? Even worse, youre starting to worry about employee morale and the quality of work being pushed out the door. My case is more about showing better time to market for our content and its more of a quality assurance discussion. Making Decisions. Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. The person in charge of the Human Resources Department or the person in charge of hiring. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. In addition, she earned both the SHRM-Senior Certified Professional (SHRM-SCP), through the Society for Human Resource Management, and certification as athe Senior Professional Human Resources (SPHR) through the Human Resources Certification Institute. Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. The company finalized its proposals and started working on this project with the partnership of W-IT Groups, CA. Also, consider how much of the work that the new hire would handle is going to be HR work. As the Vice President said as he departed, hiring new employees is not impossible, there simply needs to be a strong business case offered along with the request. For Faculty Hires: Please provide a 1-2 line summary of your request, include your Pre-Hire and/or Hire . If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. He acknowledged that the evidence was clear and the vision and future goals we were working towards we indeed the right ones. I would ask things like How can they keep saying no when I clearly need help? Or Imagine how much morewe could do with just one more employee.. Other details have been attached. Ask astakeholderwith a healthy respect for the bottom line (for example, an investor) to vet all requests for new hires outside of the budgeting process. A few suggestions for you: 1. Email us if you have more specific questions and wed be happy to help. On the next line, add your manager's official title. The section below helps you to create a comprehensive new employee proposal to request additional staff. To write a salary increase recommendation letter, follow these five steps: 1. Identify the Need Begin the letter by. The letter will communicate the urgency of doing this. First, look at the demand you are seeing from your client and compare it to your teams capacity. The negative business impact if HR staff isnt added. Include Keywords. How can you explain and justify the improvement in quality? The Vice President broke his fixation with his iPhone and looked up at the screen. I make it a point to share the same advice that I once received. Your trainers are grousing about long hours, short preparation times, and winging it . Suite 7166 A concise letter free of unnecessary jargon is more likely to be read and understood. I collected the data and evaluated the teams workload. In terms of the need for re-instating the role (full time), focus on why the position is needed in the first place. Whats it costing to do things now versus the costs of how things can be done? Opening salutations. We all want happy and healthy employees.Get them on their feet!. In the past few months, our company has experienced exponential growth. What are the consequences of not hiring help? Great question and certainly a fair point. We also need three data operators who will enter the required data into the project systems. Dont forget to include the intangible costs associated with things like rework, errors and decreased employee satisfaction, along with the fixed costs.. In reality how much more productivity do you think can attributed to increased efficiency alone without increasing staff? Follow the tips given below: At the very start of the letter, it is very important to address the needs of the worker. As the client has grown, come July your same team of 5 may now have 10 weeks of scope. A bonus letter can have various elements, including your address, the date, the company's address, the salutation and the valediction. And take jobs with our competitors if we do n't hire another person could/should do business acumen critical... 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